Round tripping is a term used for the process of sending a QuickBooks for Mac file to an accountant with QuickBooks for Windows. Due to the difference in the type of database that each program uses, there is not an Accountant's Copy feature available in QuickBooks for Mac. As a result, round tripping is sometimes necessary in order for an accountant to make changes to a Mac client's company file. Starting in QuickBooks for Mac, this is the basic flow:. Client saves a Back Up to QuickBooks for Windows. Backup file is transferred to the accountant, preferably using a secure transfer method. The accountant makes changes as needed and uses Copy Company File for QuickBooks Mac, which is then transferred back to the client.
Is it possible to convert a mac backup file (*.qbmb) to a *.qbw file so it can be used on a PC. I have quickbooks pro 2011. I do not know the MAC version where the qbmb file was created. ˙ To send the file back for use on a Mac, follow the instructions on the other side of this card. 1 Intuit QuickBooks 2011 for Mac.qbb files can be restored in Intuit QuickBooks Pro, Premier and Premier Accountant Edition 2011 for Windows (U.S. Versions, round-trip: between Mac and Windows). Converting a QuickBooks ® file from Mac to Windows.
The client restores the back up into QuickBooks for Mac. Detailed steps are included below, including recommended steps that should be completed in QuickBooks for Mac prior to the transfer. Restrictions While QuickBooks for Windows can create a backup for QuickBooks for Mac and vice versa, there are some restrictions:.
Be sure your QuickBooks for Mac and your accountant's QuickBooks for Windows are the same year and the latest release for that year. For example if you have QuickBooks for Mac 2015, be sure your accountant is using QuickBooks for Windows 2015. If you use different years, you may have issues updating your file to later versions or round tripping in the future.
CRITICAL: Once you have made the backup for Windows, do not upgrade QuickBooks for Mac either to a newer year, e.g., QBM 2015 to QBM 2016, or to a newer release, e.g., R4 to R5. You must have the administrator password to complete the roundtrip process. While the accountant has your file, do not enter data into your Macintosh file. Otherwise, you will have to reenter the data when you receive your file back. Because QuickBooks for Mac does not have internal payroll, we suggest that you do not process payroll in the QuickBooks for Windows version of the file. The subscription information, payroll settings and payroll data that you enter will be lost when the file is converted back to QuickBooks for Mac.
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If payroll is to be used in Windows, you will need to enter the service key into company file manually in the QuickBooks for Windows version. If e-filing and/or e-paying taxes and forms, you need complete the e-file setup in the Payroll Setup.
You cannot roundtrip to QuickBooks Enterprise Solutions (QBES) because QBES cannot produce a QuickBooks for Mac backup. Users may be prompted to change password when converting a.qbb file created using QuickBooks Desktop for Mac. If the user or accountant changes the password to meet the QuickBooks Desktop for windows password requirements, they should use the new password created by the accountant to convert the file back to QuickBooks Desktop for Mac.
Round Tripping is a process where you need to convert your QuickBooks Desktop for Mac file to a QuickBooks Desktop for windows file or vice versa. It is done due to different types of database each program uses.
Round tripping is used either to complete an import to QBO or to enable your accountant to make changes on your Mac file. To know more about the restrictions, how round tripping is done, and the usual errors, select the appropriate topic:. Restrictions There are some restrictions for QuickBooks for Windows to create a backup for QuickBooks Desktop for Mac and vice versa:. You must have the Admin password to complete the process. If prompted to change password during conversion, the new password must be used all throughout the process to avoid confusion. QuickBooks Desktop for Mac and Windows should have the same year version; e.g.
If you have QuickBooks Desktop for Mac 20186 you need to use QuickBooks Desktop for Windows 2016. QuickBooks Desktop for Mac should not be updated once you create a backup for Windows. You should not enter data in your QuickBooks for Mac file while it is being converted, otherwise, you need to reenter the data when you receive your file back.
Avoid processing payroll in the QuickBooks for Windows version of the file. The payroll data that you enter will be lost when the file is converted back to QuickBooks for Mac since it does not have internal payroll. You cannot round trip to QuickBooks Enterprise Solutions (QBES) because QBES cannot produce a QuickBooks Desktop for Mac backup. Some data may or may not be converted due to lack of features in QuickBooks for Mac compared to QuickBooks for Windows. Check for a complete list. Prepare your QuickBooks Desktop for Mac file for conversion Here are some file preparation steps for your QuickBooks Desktop for Mac file to ensure the process goes smoothly:. Check for any special characters in the file name and company name, such as!@#$%^&.
If there are any, rename the file to remove the special characters. Note: Company name is under QuickBooks menu Preferences My Company. Check for any memos with names longer than 50 characters or containing special characters such as!@#$%^&. Go to Reports menu, then select Custom Transaction Detail Report. In Modify Report window, select Dates drop-down, then choose All.
Under Columns, select Memo, then select OK to run the report. Remove the memos with more than 50 characters/special characters from their corresponding transaction.
Delete all memorized transactions and memorized reports. Convert your Mac company file to a Windows file. Open the company file in QuickBooks Desktop for Mac. Create a copy of your company file for Windows.
Go to the File menu then select Utilities Export To QuickBooks for Windows. In the Save As field, type a name for the file. For the Where field, select Desktop then Save.
Note: An instructional PDF file will be available to print as reference when restoring the file. Rename the company file to avoid overwriting the updated copy when it is returned. Send the backup to the Windows machine using whatever method you prefer (e.g., DVD, external hard drive, flash drive, FTP web site, or secure transfer service).
Restore the backup using QuickBooks Desktop for Windows. Go to File menu, then select Open or Restore Company. Select Restore a backup copy (.qbb) then Next. Select Local backup, then Next. Select the backup from the location it was saved in then select Open.
When asked to update the file to the new version, type yes, then OK. Convert your Windows company file to a Mac file.
Open the company file in QuickBooks Desktop for Windows. Go to File menu, then select Utilities Copy Company File for QuickBooks Desktop for Mac. Save the file in your desired location. This creates a file with the extension MAC.qbb. Send the copy to the Mac computer using whatever method you prefer (e.g., DVD, external hard drive, flash drive, FTP web site).
Restore the file using QuickBooks Desktop for Mac. In the No Company Open window, select Browse, then locate the file you want to restore. Note: If your QuickBooks Windows file is on an external drive, save it locally by dragging it to the desired location before restoring it to avoid data corruption.
QuickBooks will ask if you want to restore a QuickBooks Desktop for Windows file. Enter a name for the restored file then select Save. Conversion Errors Cannot open the file in Windows You may get the following errors when opening the file in QuickBooks Desktop for Windows:. Error C=116. Error (-14113, 0) To resolve this:. Open your file in QuickBooks for Mac, then. Retry converting.
Cannot open the file in Mac after updating QuickBooks Desktop for Mac You may see the following message when you try to open the file in QuickBooks Desktop for Mac: Cannot Import the round trip file. This file was originally created with another version of QuickBooks Desktop for Mac. Please import it into the version with which it was created.
Restore the backup from Windows. Convert your restored data file to your newer version of QuickBooks Desktop for Mac.
Unrecoverable Error when updating a QuickBooks for Mac file to QuickBooks for Windows. Note: If restoring fails,. Create a new backup for Windows (.qbb). On your Windows computer, create a new folder on your Desktop. Copy the new backup file (.qbb) to the folder. When restoring the backup, make sure to save the company file (.qbw) on the new folder of your Windows Desktop.